Preparing for a Summer Study Abroad Trip

When my son David was accepted into a summer study abroad trip, we were thrilled. It was the kind of once-in-a-lifetime opportunity that promised both academic growth and personal adventure. But before the learning and travel could begin, there was the very real task of getting him packed and ready to go.

Don’t Wait: Handle Travel Documents and Payments Early

When your college student is accepted into a study abroad program, the college or program should provide a checklist of important next steps. This typically includes paying for the trip, securing a valid passport, and making sure all necessary documents are completed. My son got his passport in time, but he had to make an appointment, and it was a little touch and go. It’s essential to take care of these details early to avoid last-minute stress.

Balancing Move-Out and Packing

The timing for this trip made things especially hectic. David had to move out of his college dorm the day before his international flight. While he was loading up bins and boxes from the dorm, I started pulling together the items we’d gathered for the trip. We worked side by side, dividing up the responsibilities. It helped that we had a clear plan and a solid list to guide us. Of course this was a little challenging but it wasn’t too bad. I know we will look back on that night with fond memories!

Using the School’s Checklist to Stay on Track

Thankfully, David’s college provided a comprehensive checklist specifically for the summer study abroad trip. We used it as our roadmap, adding in personal items based on David’s travel habits and what we knew he’d need. The checklist included things like:

• Academic supplies for class
• A range of clothing options
• Travel-sized toiletries
• Currency for the three countries on his itinerary

Having this list made the process much more manageable and helped us avoid scrambling at the last minute.

Comfort is Key: Outfits for Travel Days

When you’re studying abroad, long travel days, whether by plane, train, or bus, are part of the experience. Comfortable clothing is a must, especially when you’re navigating unfamiliar places or spending hours in transit. I’ve linked some of my favorite go-to travel outfits here that are both cozy and put-together, perfect for moving day or weekend trips while abroad.

Clothing: Packing for Multiple Climates

David’s program was in Europe, where daytime temperatures could be warm but evenings would cool off quickly. We packed:

• Lightweight shirts and comfortable shorts
• A few pairs of pants for cooler weather or dressier dinners
• A good quality rain jacket
• A bathing suit for weekends
• Extra socks and underwear
• Sturdy tennis shoes

We also included a durable backpack for day trips, museum tours, and class outings. Having the right bag made all the difference when he was walking long distances and needed to carry his essentials. I’ve included some good options here and all the essentials for a day of museums and tours.

Packing Cubes Made Everything Easier

With so much going into a single checked bag suitcase, packing cubes kept everything organized. While David finished clearing out his dorm room, I started grouping his clothes and supplies into categories—shirts in one cube, pants in another, toiletries in their own pouch.

The cubes helped him stay organized during the trip too. He could easily find what he needed without digging through a messy suitcase, and it made repacking between countries much simpler.

Don’t Forget the Travel Essentials

We also made sure David had the basic—but critical—travel items that are easy to forget in the rush:

• TSA-sized toiletries
• A portable phone charger and charging cords
• Headphones
• International plug adapters
• A copy of his passport, printed and stored separately
• Medication and a small first aid kit
• Foreign currency for each country he’d be visiting

These practical things don’t take up much space but are incredibly useful once they’re abroad and settling in. David kept all of his important documents in this neck wallet while traveling, and it gave us such peace of mind. It’s a great way to keep passports, ID, and travel essentials safe and close at hand, especially when you’re on the go in unfamiliar places.

Be Ready for Class Requirements and Insurance Needs

Since David’s program was for credit, we packed a few class-specific items as well:

• A laptop and charger
• A required set of drawing pencils
• A sketchbook
• A notebook for journaling and coursework

These all went into his carry-on in case his checked bag was delayed.

His school included travel insurance, but I still reviewed the policy details. If your student’s summer study abroad trip is through a third party or extends beyond a few weeks, it’s important to look into insurance options. Accidents, illnesses, and travel hiccups do happen, and having coverage provides peace of mind.

The Experience Was Worth It All

David’s summer study abroad trip turned out to be even more impactful than we had imagined. He returned with a new level of appreciation for history and other cultures. From managing crazy schedules to figuring out meals in a new city, he learned how to handle himself, and came home with stories we’ll be hearing for years.

And while I helped with the organization and some purchasing prep, he truly stepped into the experience on his own.

Final Tips for College Parents

If you’re a parent getting ready to send your student on a summer study abroad trip, here are the biggest things that helped us:

• Start early when possible, but don’t worry if it’s rushed
• Use the school’s checklist and add your own notes
• Use packing cubes to stay organized
• Plan clothing for multiple types of weather
• Don’t overlook practical travel gear and toiletries
• Confirm travel insurance details ahead of time
• Keep class materials in the carry-on

I’ve linked all of my favorite study abroad essentials here, things that gave me peace of mind as a mom and helped make my son’s trip smoother and more organized.